Multi-Tiered Volunteer
Emergency Worker Plan
The Proactive Recruitment, Management and Training of
Volunteers
To assist in Disaster Response and Recovery
Adapted for
XXX
by
Richard Hildreth
7896 Sedgwick Rd SE
Port Orchard, WA 98366
Letter of
Promulgation
In recognition of the
significant contributions that trained and managed volunteers can make during
times of emergency, by action of the _________________________ this Volunteer
Emergency Worker Plan, its appendices and forms are hereby adopted and set in
place as part of the legally authorized Comprehensive Emergency Management Plan
for ________________.
This plan is hereby adopted on ____________, 201X by
Ordinance ________________
It is to be reviewed and readopted as part of the
Bi-annual CEMP process.
1.
Record of
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Record of
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Table of
Contents
Letter of Promulgation
………………………………………………………………………………………….1
Record of Changes
…………………………………………………………………………………………………2
Record of Distribution
……………………………………………………………………………………………3
Section I: Overview
Purpose ………………………………………………………………………………………………………………….6
Scope ……………………………………………………………………………………………………………………..6
Situation …………………………………………………………………………………………………………………6
Planning Assumptions
…………………………………………………………………………………………….6
Section II: Concept of Operations
Organizational Structure
…………………………………………………………………………………………8
Roles and Responsibilities
……………………………………………………………………………………….
Section III: Direction, Control, Coordination
Command Structure / Chain of Command
……………………………………………………………..
Role of Volunteer Management Center……………………………………………………………………
Coordination ……………………………………………………………………………………………………………
Section IV: Communications
Section I: Overview
Purpose
This plan provides guidance
to _________________ for the use of community volunteers who will assist in the
planning of, response to, recovery from, and mitigation against disaster. This plan provides for organizational
structure, recruitment and vetting of volunteers, training and use of
volunteers under the appropriate Emergency Worker guidelines of the State of
________________.
Scope
This plan provides for the
recruitment, development and maintenance of a multi-tiered volunteer emergency
worker plan in and for the _____________________. It provides a framework whereby individual
volunteers can be better utilized to assist the community during times of
disaster. This plan does not
specifically include coordination and utilization of third party volunteer
groups such as faith based, business or non-profit groups. It does however provide for how those groups
might be included into the command structure.
Situation Overview
______________________ is
vulnerable to many hazards, natural, technological and man-made. These hazards
are included in the Comprehensive Emergency Management Plan CEMP) and the
Hazard Mitigation Plan (HMP). These events can impact the ability of this
community to provide critical and needed services to its residents and
visitors. The purpose of this plan is to
organize and manage volunteers in such a manner that these volunteer leverage
and expand the capacity for this community to respond.
During times of disaster,
___________ employees, and other first responders (through mutual aid or other
compacts) provide for the health and safety of _____________ citizens. Additionally it is the policy direction of
this community to protect life, property, the environment and economic
viability. During times of disaster it may be necessary to supplement
traditional responders with trained volunteers who may assist in both emergency
and non-emergency operations. At no time
will a volunteer be used solely to supplant a regular employee or to avoid
overtime. In consideration of this the
_________________ and its employee bargaining groups have met and agree to not
challenge use of volunteers during times of emergency.
Planning Assumptions
This plan is based upon
the following planning and operational assumptions:
a.
________________
can expect frequent reoccurrence of certain disasters (flooding, windstorms,
and power failure) as well as the periodic occurrence of large scale disasters
(Earthquakes).
b.
There will be a
continuing need for volunteers to assist in response and recovery operations
during certain disasters.
c.
An overwhelming
number of spontaneous, unsolicited and emergent volunteers may arrive within
the impacted area in order to assist responders.
d.
The establishment
of this Multi-Tiered Emergency Worker Plan will assist in the recruitment,
management and utilization of these volunteers in advance of an actual
emergency.
e.
Change in community
leadership, emergency management staff might otherwise disrupt traditional
volunteer resources.
f.
Organization of
volunteers under this plan provides for a more effective and efficient use of
volunteers as well as maintains ICS and Span of Control as appropriate.
g.
By
identification, training and management of volunteers the __________________
can provide needed services to disaster victims, citizens and fellow responders
in a more efficient fashion.
Section II: Concept of Operations
During any emergency a
core group of volunteers may be needed to assist in emergency operations. In non-emergency times, potential volunteers
will be recruited, trained and organized to provide for safe integration into
emergency response. To facilitate the
organization of these volunteers and to reduce and/or limit the need for staff
supervision a multi-tiered system is introduced that shall provide entry level,
mid-level and supervisory level opportunities for volunteers. From the emergent level (Tier III), select volunteers
who demonstrate leadership skills shall be recruited and provided additional
training. These volunteers (Tier II)
shall provide basic supervision of groups and prepare and maintain appropriate
documentation for the purposes of their assigned task. From Tier II volunteers, individuals showing
a high level of skill may be provided the opportunity to advance to Tier I
supervisors. Tier I volunteers will assume a higher level of responsibility and
may interact with command and general staff as appropriate. At all levels a regular system of training,
exercise and skills development will be implemented. Through use of grants,
donations and direct contribution all cost for this training shall be assumed
by the city.
All prospective volunteers
will fill out an application that shall include contact information,
appropriate license and credentialing information, specialized skills the
volunteer may have and a record of training.
This application shall be maintained in a secure database and may not be
shared without the express written permission of the applicant. As part of the Tier II and Tier I process, as
well as any volunteer who may have access to vulnerable populations or private
residences without close supervision, volunteers may be required to undergo a
background check.
Basic minimum
qualifications for all volunteers will be as follows:
·
18 years of age
unless accompanied by and teamed with Parent or Legal Guardian.
·
Possession of
valid Government issued Identification
·
Free of any
charges, arrest, convictions or other history which might otherwise disqualify
you from certain missions.
Tier III volunteers, when
recruited prior to a disaster will participate in basic emergency management
training; receive an overview of the Emergency Volunteer Program and assistance
in development of an appropriate training program. When Tier III volunteer are recruited during
an activation they will be given a basic orientation as well as safety
briefing.
Tier II volunteers, in
addition to the Tier III training receive training in volunteer supervision,
documentation and specialized mission specific training.
Tier I volunteers will
receive an advanced level of training including advanced training in Incident
Command, Program Management, and
volunteer management.
Organizational Structure
For the purpose of
maintaining functional organizational structure this program shall operate in
two phases: Activation Period and
Training Period. Each phase shall have a
similar structure with appropriate modifications to maintain ICS Compliance.
Training Period:
Following recruitment and
during non-activation periods volunteers will be considered in a training
period. This training shall be
coordinated with the Training Coordinator and shall be recorded in the
volunteer’s record of training.
The Following will be
considered the organizational structure during this training period:
Emergency Volunteer
Worker
|
Training Coordinator
|
Volunteer Coordinator
|
Tier I or Tier II
Volunteer Worker
|
Community Services Director
|
Emergency Operations Manager
|
Activation Period:
Whenever the Volunteer is
involved in an actual emergency or a disaster exercise this period will be
known as an Activation Period. Upon activation volunteers should report to the
Volunteer reception center for assignment.
During this period members will be assigned according to skills and
needs to a particular mission. These
assignments may be in the field, in the Volunteer Reception Center, the EOC or
any number of functional areas. During
activation it is critical that Proper ICS compliance is maintained so a
modified version of the previous organizational chart is used. Tier I and II is the same. Volunteer Coordinator will report directly to
the Operations Section Chief or other person as designated by the Incident
Commander.
Roles and Responsibilities
Community Services Director
During training period the
Community Services Director or designee shall be the staff person with direct
authority over the Volunteer Emergency Worker Plan. In this position the CSD shall provide
support for the program, recruit /register volunteers, coordinate times and
facilities for organizational meetings and act as Liaison between program and
all other agencies.
The CSD shall only
exercise authority over program during times of training and shall work under
the authority of the Emergency Operations Manager so long as this does not
create conflict of interest or interfere with other appropriate lines of
authority.
Operations Section Chief
During activation periods
the Operations Section Chief (or other person as identified by Incident
Commander) shall assume authority over volunteer program. The OSC shall provide direction to the
Volunteer Coordinator over tasked and missions needed.
Volunteer Coordinator
The Volunteer Coordinator
receives direction from the CSD or OSC as appropriate and assigns task as
appropriate to volunteer teams. This
position shall maintain volunteer rosters, arrange for certification,
background checks and other duties as appropriate. The VC shall work with Training Coordinator
to maintain training and exercise program as appropriate.
Training Coordinator
The Training Coordinator
shall work with All tiered volunteers to arrange for and advise on appropriate
training plan for all volunteers. During
activation this person shall be responsible for basic orientation and safety
briefings to volunteers.
TC shall maintain training
records for all volunteers and work with VC to maintain training and exercise
program as appropriate.
Volunteer Center Operations Manager
The Volunteer Center
Operations Manager shall provide for the overall operations of the Volunteer
Reception Center. This shall include
provisions for operational and logistical needs of reception center. The VCOM shall not supervise volunteers other
than those assigned to duties in or in support of the Volunteer Center.
Volunteer Emergency Worker
Classifications
The following disciplines
are recommended based on a division of skills, individual capabilities and /or
volunteer interest. Assignment to any
classification does not prohibit participation in any other disciplines or
classifications.
·
General Labor
This
type of worker provides most operational task (sandbagging, debris removal,
etc.) Typically untrained emergent volunteers are assigned to this discipline
so long as health allows. Trained Tier
III and Tier II volunteers under this assignment may work as leads or strike
team leaders. At no time shall untrained volunteers be allowed to work without
appropriate supervision. Tier II volunteers may, if needed, promote untrained
emergent volunteers to a lead position temporarily to maintain appropriate span
of control. . At no time shall span of
control be exceeded.
Includes but is not limited to, duties
that can be performed without permanent specific emergency assignment. These Emergency workers may include personnel
who are not ordinarily a part of an emergency response organization and do not
have specific training or qualifications, but whose participation is essential to
a specific emergency operation such as sandbagging operations during a flood.
These persons may be necessary for training and exercise activities such as
serving disaster casualties. These
personnel shall register as temporary emergency workers for a period of time
they are participating in emergency activities.
(WAC 118-04-100(6))
·
Administration
This
type of worker will assist with the documentation, documentation collection and
other duties as assigned by volunteer manager or volunteer center operations
manager. This type of worker may also be
assigned a position in the volunteer reception center as needed. During training periods these workers might
be also used in volunteer recruitment and processing.
Care
should be taken to prevent the mishandling of any sensitive information on
volunteer or disaster victim intake forms.
Includes but is not limited to,
technical, administrative and clerical services and may involve recruiting,
coordinating and directing any emergency activities (WAC 118-04-100(1)
·
Training
This
worker shall work with the training coordinator on training of all tiers of
volunteers and of field delivered orientations. This worker should be familiar
with training resources available.
Includes but is not limited to all
activities, public and private relating to the education, process and
proficiency skill building for the enhancement of emergency preparedness under
the concept of comprehensive emergency
management, including but not limited to specific courses, workshops, seminars,
exercises, volunteer training activities, which includes the administration,
reporting and maintaining of appropriate records. (WAC 118-04-100 (15)).
·
Mass Care
This
type of worker shall assist with the care, feeding and shelter of disaster
victims as appropriate internally or with outside agencies. Additionally these workers may be asked to
assist in the setup, administration and operations of mass care medical facilities
provided by outside agencies.
Includes but is not limited to, the
provision of food, clothing, lodging in mass care centers for persons whose
homes have been destroyed or have been made temporarily uninhabitable by
emergency or disaster, evacuation service for other than medical cases, registration
and information, health and welfare inquiries, provision of temporary housing,
counseling performed by qualified councilors and other necessary assistance to
disaster victims. It includes all duties
required by current shelter management guidelines and procedures published in
approved state or emergency operations and shelter plans. (WAC 118094-100(9))
·
Supply /
logistics
In
some cases volunteers and/or the volunteer center may need resources. Working with the Logistics Section of the
EOC, workers in this classification assist in the procurement of needed
supplies, warehousing of standby resources and documentation as appropriate.
Includes but is not limited to
procurement, warehousing, staging, sorting and release of supplies, equipment
and materials required during a mission, emergency or disaster (WAC 118-04-100
(14))
·
Transportation
This
type of worker will assist with the transportation of other volunteers and
supplies to and from the field. A worker
in this classification must maintain reliable and safe transportation, have a
clean driving record and maintain appropriate insurance on their vehicle.
This position includes but is not
limited to the planning, organizing, maintaining, operating and coordinating
available means of transportation for the movement of supplies, evacuees,
personnel, service animals, livestock and equipment. (WAC 118-04-100(16))
Training
Requirements
All
volunteers will take at minimum the following programs as required for
classification. Additionally the Training
Coordinator shall assist volunteers in accessing appropriate training for their
discipline, skill development and/or supervisory duties. A record of all training achieved by
volunteer shall be maintained by the Training Coordinator as part of their official
file.
Ideally
every volunteer shall be able to access and be encouraged to participate in
skills training to help them become more effective during activation. Training is a useful practice that can
reinforce leadership abilities and expose volunteers to new ideas and aspects
of emergency response.
Tier III –Entry Level
During
Training Period, all identified Tier III volunteers shall take ICS 100 and ICS
700 classes (online or in person). A
record of certificate shall be provided to Training Coordinator for file.
All
volunteers will be required to attend an orientation / safety meeting.
Additional
training specific to discipline may also be recommended or required prior to
any advancement.
Tier II- Intermediate Level
In
addition to all Tier III requirements, Tier II volunteers shall take ICS 200. A
record of certificate shall be provided to Training Coordinator for file.
Additional
training specific to discipline may also be recommended or required prior to
any advancement. This training may
include, but is not limited to:
o Animals in Disaster – Awareness and Preparedness
(IS-10)
o Special Events (IS-15b)
o Are You Ready (IS-22)
o Household Hazardous Materials (IS-55)
o Developing and Managing Volunteers (IS-244)
o The Role of Volunteer Agencies in Emergency Management
(IS-288)
Additional
classroom training specific to jurisdiction or jurisdictional needs may be
required. This training may include, but
is not limited to:
o Documentation of disasters
o Orientation to Jurisdictional CEMP
It
is highly recommended that Tier II volunteers attend CERT training to be
provided by others.
Tier I- Advanced Level
In
addition to all Tier III and Tier II requirements, Tier I volunteers shall take
classes to build skills required to perform their function. Typically these classes shall build
interpersonal skills, management of volunteers and programs and planning.
When
possible, Tier I volunteers should be given access to Advanced ICS classes (ICS
300/400) which are only available in classroom format.
Additional
training specific to discipline may also be recommended or required. This training may include, but is not limited
to:
o Functional Needs Planning Considerations for Emergency
Management (IS-197.EM)
o Leadership and Influence (IS 240)
o Decision Making and Problem Solving (IS-241)
o Effective Communication (IS 242)
Participation
in additional classroom training available through State or Federal programs
are encouraged. This plan does not address funding or reimbursement for cost
associated with these programs. It is
recommended that this issue be addressed by the legislative body by separate
action. Jurisdiction shall endorse the
application of all Tier I volunteers who otherwise qualify for attendance in
these programs.
This
training may include, but is not limited to:
o DHS/FEMA funded residence programs
o Emergency Management Institute (EMI)
o Center for Domestic Preparedness (CDP)
o Texas Engineering and Extension Service (TEEX)
o DHS/FEMA funded field delivered programs
o Field Delivered programs such as IEMC, COOP Planning
etc.
o State or Local government programs
Section III:
Administrative
Direction, Control and Coordination
Command and Control
At
all times, the command and control of volunteers operating under this plan be
under the direct authority of the jurisdiction.
In both training and activation periods, a clear chain of command is
essential for Safe, Accountable and Effective operations. This direction
however does not prohibit the placement of volunteers in supervisory positions
inside the Incident Command System.
At
all times, appropriate “Span of Control” is maintained and when possible
supervision is to be provided by trained personnel (volunteer or staff). For
the purposes of this plan, proper span of control is presumed to be 3 to 5
workers under 1 supervisor.
Coordination Functions
Documentation: The documentation, maintenance and safe storage of
volunteer emergency worker records is critical to the successful utilization of
volunteers during times of disaster.
This process must meet the appropriate standards as applicable by the
state they are used in. Specific
Documentation shall include:
o Volunteer Application
o Emergency Worker Registration Card
o Emergency Worker Identification Card
o Statement of Personal Responsibilities of Emergency
Workers Form
o Emergency Worker Training Record
o Emergency Worker Daily report
o Training Mission Request
o Mission Request
o Claims Forms
Copies
or links to these forms shall be maintained in the appendix of this document.
Recruitment of Volunteers: The recruitment of volunteers must be an ongoing
process. Volunteers by their nature are
not required to organize, attend trainings or participate in activation
periods. Volunteers typically will
participate in order to meet personal goals including the desire to protect
their neighbors and give back to their community. For any volunteer program to be successful
this program must do what it can to meet those goals and provide participants
with a positive environment in which they feel appreciated and motivated.
In
any disaster we know that a certain segment of our population will respond with
or without request of responders. As
much as possible, program should focus on identifying and recruiting this
segment and demonstrate to them how by organizing under this program they can
gain skills that will allow them to be more effective and thus more of a
benefit to their community.
The
greatest of all recruitment tools is word of mouth generated by a successful
program. It is important that any
program be established at a pace that finds participants motivated but not
stressed, challenged but not overwhelmed. An environment needs to be maintained
where volunteers feel the time they dedicate to the growth of the program is
worthwhile.
Recruitment
can also be made inside existing volunteers, nonprofit organizations, churches,
community and civic groups and schools.
It should be noted that the intent is not to steal away resources from
these groups but to provide additional opportunities for these volunteers to
grow. The win/win opportunities that creative partnerships can provide should
be stressed to organizational leaders as well as potential volunteers.
Recognition and retention of volunteers: To retain and motivate a volunteer workforce is
always a challenge. For a volunteer to
remain active they must be contacted and utilized on a regular basis. They must feel personal benefit and value
from their experiences or they will quickly lose interest.
Expression
of appreciation cannot be over emphasized.
As volunteers do not typically receive payment for their services, a
verbal thank you, a written note and official recognition can all be powerful
motivators.
Care
must be taken to provide volunteers a mission that compliments their perception
of themselves and matches the skills they can provide. As an extreme example you would not take a
Doctor and have him filling sandbags. Not because this mission would be beneath
them, but because it is not the best use of a valuable skill. Although it is recognized that it will not be
possible to match all skills with needs, acknowledging to the volunteer that
every attempt will be made is important.
Finally
training programs must be built strategically and adapted for each
volunteer.
Although
access to online training may be open to anyone, consolation on putting
together a particular series of classes together can be a great motivator.
Temporary Registration during a training
or exercise: Upon activation, the
Jurisdiction shall follow appropriate procedures to request and receive an
official mission number. Details on this
process are included at the end of this chapter. Every registered volunteer
shall receive an overview of this process during orientation and shall be informed
of the rights and responsibilities of the volunteer emergency workers
program.
Registered
volunteers operating under this plan may receive certain benefits including
compensation of cost for deployment, injury coverage or liability
protection. Specific benefits should be
listed as part of the process at the end of this chapter.
Criminal Background Checks: Due to the sensitive nature of dealing with victims of
disaster, criminal background checks may be required for certain missions or
duties. The requirement for criminal background checks may be used as part of
the vetting process for certain assignments.
All supervisory positions may be required to have background checks due
to potential access to sensitive information and or locations.
Mission / training numbers request and requirements: The
process for obtaining Mission Numbers in Washington State is governed by
provisions of Washington Administrative Code 118-04.
(1) The emergency management division shall
assign a mission number to approved missions or other emergency
activities. The local authorized official shall notify emergency management
division as soon as practical of all missions or other emergency activities
under their jurisdiction and request the assignment of a mission number.
(2) The mission number assigned shall be a reference for the dispatch of resources to assist in the mission, recordkeeping, and reimbursement of any emergency worker compensation claims filed in connection with that mission.
(3) If additional resources from a different jurisdiction are needed to respond to an authorized mission, the local authorized official should make the request through the emergency management division duty officer.
(4) Requests from jurisdictions outside the state of Washington for the assistance of Washington state-based emergency workers should be coordinated through the requesting state, province or nation and the emergency management division duty officer. Compensation under chapter 38.52 RCW will only be available to individuals responding to missions outside of the state of Washington when the emergency management division duty officer has assigned a mission number is coordinating the mission with the requesting state, province, or nation, and where an interstate mutual aid or similar agreement governs the mission.
(5) Upon notification by an authorized official to report to duty at a specific time and place, emergency workers are entitled to the benefits and provisions under chapter 38.52 RCW when acting in compliance with such notification and these rules. Eligibility for compensation shall be limited to the time and distance necessary to travel to the duty station, performance of services, and reasonable time to return to the point of origin.
(6) Mission numbers shall not be applied for or assigned, nor shall compensation be provided for activities which directly involve the search for, apprehension of, detention, or arrest of suspects or persons in the act of committing or having committed a crime.
(7) Emergency worker daily activity report, Form EMD-078 or the equivalent shall be used as a part of the administrative record for each mission.
(2) The mission number assigned shall be a reference for the dispatch of resources to assist in the mission, recordkeeping, and reimbursement of any emergency worker compensation claims filed in connection with that mission.
(3) If additional resources from a different jurisdiction are needed to respond to an authorized mission, the local authorized official should make the request through the emergency management division duty officer.
(4) Requests from jurisdictions outside the state of Washington for the assistance of Washington state-based emergency workers should be coordinated through the requesting state, province or nation and the emergency management division duty officer. Compensation under chapter 38.52 RCW will only be available to individuals responding to missions outside of the state of Washington when the emergency management division duty officer has assigned a mission number is coordinating the mission with the requesting state, province, or nation, and where an interstate mutual aid or similar agreement governs the mission.
(5) Upon notification by an authorized official to report to duty at a specific time and place, emergency workers are entitled to the benefits and provisions under chapter 38.52 RCW when acting in compliance with such notification and these rules. Eligibility for compensation shall be limited to the time and distance necessary to travel to the duty station, performance of services, and reasonable time to return to the point of origin.
(6) Mission numbers shall not be applied for or assigned, nor shall compensation be provided for activities which directly involve the search for, apprehension of, detention, or arrest of suspects or persons in the act of committing or having committed a crime.
(7) Emergency worker daily activity report, Form EMD-078 or the equivalent shall be used as a part of the administrative record for each mission.
Filing of property loss or damage claims: Emergency
Workers may have the opportunity to receive compensation for property loss,
fuel, tolls and other miscellaneous expenses.
To do this, workers need to fill out form EMD-036, fuel, toll and ferry
reimbursable claim. To file a personal
injury claim volunteers would need to file form EMD-084. Property loss or
damage claims is accomplished by filing form EMD-086. All claims must be made through the
jurisdiction having authority and must include all receipts and other
documentation necessary. For any claim
it must be for “property that is deemed
necessary and reasonable for the mission activity” (WAC 118-04-340(8))
Section IV: Communications
Notification of Volunteers: The Volunteer Coordinator (VC) is responsible for
maintaining an updated contact list of emergency volunteer workers. Upon activation or at the request of the
Emergency Operations Center, the VC shall contact appropriate volunteers as
needed. Volunteers should not
self-deploy to disaster locations but if out of contact, check in at volunteer
reception center for assignment.
Communication while deployed: Communication during any disaster is often
complicated. Jurisdictional Resources
may be used as authorized under ICS.
Personal
resources may be used, however volunteers should conduct themselves
professionally and courteously at all times while deployed on behalf of the
jurisdiction.
Section V: Plan Development and
Maintenance
The
Multi-Tiered Volunteer Emergency Worker Plan is not a static document, but
rather it will evolve as other emergency plans are revised. Additionally this document should be reviewed
and revised following any disaster to ensure the safe and efficient operations
and management of volunteers.
Section VI: Authorities and References
Legal Authorities: Emergency Workers are provided for in Washington
State Law under RCW 38.52 and WAC 118.04.
All claims, protections, classifications of workers, volunteer registrations
and other coverage are under these authorities.
Liability
coverage and Registration of Emergency Workers:
For an emergency worker to be enrolled and covered under RCW 38.52.180
and WAC 118.04 the jurisdiction must follow all procedures outlined to register
workers. There are two forms of
emergency worker registration (1) Permanent Registration and/or (2) Temporary
Registration.
1) Permanent Registration – For a volunteer under this
plan to receive permanent registration they must first be a registered Tier I,
II or III volunteer, consent to a background check and submit form EMD -024
along with any needed documentation.
2) Temporary Registration – Temporary registration of
volunteers may be needed during time of emergency; “In those emergency
situations requiring immediate or on scene recruiting of volunteers to assist
in time critical or life threatening situations” (WAC 118-04-080 (3ai)). In
these cases, submittal of form EMD-024, background check and other requirements
are considered too burdensome. A Temporary Registration shall be issued that
includes name, date of birth and address. When collecting information full
information must be gathered along with picture identification in order to
enroll. This information shall only be
taken by a permanently registered member of this program.
References:
·
Local or
Jurisdictional Code – Emergency Operations
·
Washington State
RCW 38.52 Emergency Management Act http://apps.leg.wa.gov/rcw/default.aspx?cite=38.52
·
Washington State
WAC 118-04 Emergency Worker Program
http://apps.leg.wa.gov/wac/default.aspx?cite=118-04
·
County Emergency
Operations
Definitions:
Active
Period – Any disaster event or exercise requiring activation of volunteers
under this plan.
Training
Period – Period between activations where participants typically receive
training or other activities.
Volunteer
Emergency Worker- Any person who is registered under this program and hold a
permanent or temporary voluntary emergency worker identification card.
Emergent
or Unaffiliated Volunteer – Any person who is not registered under this program
who offers or attempts to provide assistance in emergency response or recovery
activities.
Acronyms
AAR
– After Action Review
CEMP
– Comprehensive Emergency Management Plan
CERT
– Community Emergency Response Team
EMD
– Emergency Management Division
EOC
– Emergency Operations Center
IAP
– Incident Action Plan
IC
– Incident Commander
ICS
– Incident Command System
RCW
– Revised Code of Washington
WAC
– Washington Administrative Code
Appendix 1: Forms
Emergency Worker Registration Card (EMD-024) http://www.emd.wa.gov/search_rescue/forms/emd-024-b.pdf
Emergency Worker Identification Card (EMD-025) http://www.emd.wa.gov/search_rescue/forms/emd-025-b.pdf
Emergency Worker Daily Activity Report (EMD-078) http://www.emd.wa.gov/search_rescue/forms/emd-078.pdf
Training Mission Request (EMD-079) http://www.emd.wa.gov/search_rescue/forms/emd-079.pdf
Fuel, Toll and Ferry Reimbursable Expenses Claim Form
(EMD-036) http://www.emd.wa.gov/search_rescue/forms/emd-036.pdf
Medical Expenses Claim Form (EMD-084) http://www.emd.wa.gov/search_rescue/forms/emd-084.pdf
Property Loss or Damage Claim Form (EMD-086) http://www.emd.wa.gov/search_rescue/forms/emd-086.pdf
Extraordinary Expense Claim Form (EMD-089) http://www.emd.wa.gov/search_rescue/forms/emd-089.pdf